Legalization of documents

Please note that Canada is not a member of the Hague Convention dated October 5, 1961. That means that the procedure of apostille does not apply in Canada.

Procedure of legalization is determined by the Administrative Regulations of MFA Russia dated June 18, 2012.

Prior to be submitted to the Embassy the documents issued by Canadian federal or provincial government agencies or certified by Canadian Notary Public must be legalized in original only in the Department of Foreign Affairs & Trade and Development of Canada. It means that they should have a red stamp and signatures of the duly authorized officials of the Department. Please find additional information at the web-site of the Department.

For consular legalization the applicant must submit  in person to the Embassy following documents:

1. Application form:

For persons;

For companies.

2. Original of the passport of the applicant or authorized person or its notarized copy;

3. For companies - the Power of attorney to represent the interests of the companies;

If the Power of attorney is certified by a Canadian Notary Public, it must be legalized in the Ministry of Foreign Affairs & Trade and Development of Canada and translated into Russian with notarized translation accuracy;

4. A copy of document if it contains more than 5 pages;

5. Money Order or certified cheque made out to the "Embassy of Russia:

- 42 Canadian dollars per document (for citizens of the Russian Federation);

- 112 Canadian dollars per document (for foreign nationals); after January 28, 2017 – 75 Canadian dollars per document

Other types of payments and cash are not accepted.

6. Prepaid envelop Canada Post (if the documents should be returned by post).

The documents subject to the consular legalization must comply with the following requirements:

- they should contain such attributes as number, date, signature, seal;

- documents must be drafted without erasures and subscriptions, they should not contain unspecified corrections , they should not be done in pencil;

- text of the document must be clear and precise , and the signatures of officials and stamps in the documents should be distinct;

- document, which contains more than one page, must be stapled, numbered and stamped.

The processing period is up to five business days (from the date of application).

The document must be submitted to the appropriate consular representation following the consular jurisdiction.

For the additional information please contact us by phone: (613) 236-7220, (613) 236-6215, (613) 236-0920 (Monday to Friday from 9.30 am to 12.30 pm Eastern Time) or by e -mail: consul.ottawa@mid.ru